(a) The Board shall cause proper books of account to be kept with respect to:
(i) All sums of money received and expended by the Society and the matters in respect of which receipt and expenditure takes place;
(ii) All contributions and levies payable by members to the Society and all benefits paid to members or dependants of members of the Society;
(iii) The assets and liabilities of the Society.
All books of account of the Society shall be kept at the Registered Office of the Society and at such other place or places as the Board may think fit and shall be open at all times to the inspection of any member of the Board.
(b) The Board shall keep separate account of the expenses of management and of all contributions and other moneys which may be applied to those expenses from such accounts to which benefit payments are debited.
(c) The accounts and books of the Society shall be available for the inspection of any Member or any other person having an interest in the funds of the Society at any time during normal business hours at the registered office of the Society and subject to there being available the Secretary or some other responsible employee of the Society. No Member shall be entitled to inspect particulars of any benefit paid to any other Member without the written consent of such Member.
(d) The annual balance of the accounts of the society shall be taken and the financial year of the Society shall end on the 31st day of March in each year and the date of the annual balance of the Society’s accounts shall for the purposes of Section 59 of the Act be the 31st day of March in each year.
(e) The Board shall present at each Annual General Meeting of the Society the annual accounts which will include a statement showing particulars of all contributions and levies received and all benefits paid for the year and the balance sheets showing the assets and liabilities of the Society as at the date to which the account relating to benefits and other statements are made up and audited as herein provided. Every balance sheet signed by the Auditor shall after it has been approved by any such meeting be binding on all members of the Society.
(f) The Society shall from time to time appoint as Auditor of the Society a person who is a member of the New Zealand Society of Accountants who is in practice as a Chartered Accountant and shall not be a member, employed, or hold other office in connection with the Society.
(g) The Board shall cause the accounts of the Society to be entered into proper books and shall cause the same with all the necessary vouchers and bank books to be laid before the Auditor whenever a balance sheet is required to be prepared for presentation to members in accordance with the Rules or at any time which the Board may think necessary or advisable and the Board shall make available to the Auditor at all times during the financial year when the Auditor may so require them all such books of account and other vouchers and bank books relating to the accounts of the Society.
(h) The Auditor should have access to all books and accounts of the Society and should examine the general statement of receipts and expenditure funds and effects of the Society and verify the same as found to be correct and vouched and in accordance with law or especially report to the Society at the Annual General Meeting in what respects he or she finds it incorrect unbalanced and not in accordance with law.
(i) A copy of every balance sheet and including every document relating thereto in the Auditor’s certificate which is to be tabled.
(ii) Not less than 14 days before the date of the meeting & a copy shall be sent to all persons entitled to receive notices of General Meetings of the Society.
(i) On the application of any Member or person interested in the funds of the Society the Secretary shall supply such person without charge a copy of the last annual return of the Society (including the accounts and balance sheet contained in such return and the report of the Auditors on such accounts and balance sheet) or a copy of the balance sheet or other document duly audited containing the same particulars relating to the affairs of the Society as are contained in the annual return (including the Auditor’s report thereon) and any report or valuation of the Actuary.